Reducing your document costs – 20% of printing is unnecessary
Unlike other business activities, it’s easy to both identify and eliminate wasteful printing. Output trays always contain unclaimed documents that staff realised – too late – that they didn’t really need.
We all play a part:
How often have you reflexively hit Print, only to wonder later why you needed a paper copy of that information?
How easy is it to print a document before you’ve proofed it?
How common is it to arrive at a meeting to find that all of your colleagues have printed the same discussion document?
How instinctive is it to press the Print button again when your document hasn’t appeared on cue?
And the critical question is one that we, as print users, rarely think to ask ourselves: how much will it cost to print this document?
THE SIZE OF THE PROBLEM
Wasteful printing is a problem for all businesses. Quocirca asserts that 20% of printing is unnecessary1. Ipsos shows UK paper waste growing from 7 to 10 pages per employee per day between 2007 and 20092.
Simple arithmetic puts the cost of wasteful printing at almost £77 per employee per year3. And how many employees do you have? Ouch.
THE FAKE SOLUTION
With a ‘pull printing’ system from KRL, documents are only printed when staff come to collect them. If they realise they don’t need the document it’s deleted from the system without being printed – no cost, no waste.
The beauty of the system lies in its simplicity. Important documents are collected; unwanted ones are automatically purged.
KRL’s pull printing system represents the most reliable route to reducing costs and waste. Training might seem like an attractive alternative but 77% of us already think we print responsibly2; ‘other people’ are the problem! An automated system is ruthlessly dependable.
HELPING STAFF HELP YOU
KRL’s pull printing solution even helps staff who already care about print costs. Before printing a document, the system displays the cost of printing it. This inevitably prompts many staff to think twice about how much they need that paper copy.