Why lease photocopier equipment?
A new office copier / multifunction device can cost several thousand pounds. For many businesses, it makes sense to use leasing to keep cash in the business, thus turning printing into an operational cost. By leasing a printer or copier, companies can mitigate large one-off costs and paying a monthly or quarterly charge. If you're trying to decide whether to buy or lease a photocopier machine, remember: leasing keeps cash in your business and helps to level out cash flow during the term of the lease.
How long are photocopier leases?
Typically a photocopier/printer lease term is 3 or 5 years. Most businesses feel that 36 - 60 months represents the best balance of payment versus the age of the equipment. Other lease terms are possible, you should discuss your precise needs before making a commitment.
How much does it cost to lease copiers?
A copier lease agreement is based on the cost of the hardware. An A4 printer, for example, could cost less than £15 per month. On the other hand, several large high-speed multi-function printers distributed throughout a large office, or at multiple branches would cost significantly more. In terms of does "leasing cost more than cash" - once you look at the total cost of ownership, including tax benefits and the opportunity value of cash - the answer is no, it costs less. Usually much less.
Will my company be accepted for a lease?
You will, in all likelihood need a trading record (usually 3 years) to be accepted for a lease. Like any type of financing, every situation is unique. In our experience, there is usually a lease solution available, if leasing is the best fit for you. If you'd prefer not to lease a photocopier, an alternative could be to rent one. We have a wide range of rental equipment available if that's a better fit for you.
Can I upgrade a printer if it's on a lease?
Technology advances quickly. Your business may have recently pivoted, or expanded out to new markets. Leasing agreements help you to upgrade older copiers without needing to purchase a brand new solution. Leases are also a great way to test new equipment without committing to a full-scale capital investment project.
What are the tax benefits of leasing printers / copiers?
Leasing brings with it a tax advantage. Leased photocopier equipment is classed as a 100% business expense, lowering taxable income. In most cases the 100% expense benefit is worth more (and easier to account for) than the capital allowance scheme.
What are the cash-flow benefits of leasing a photocopier?
We’re all trying to keep cash available in our businesses to enable us to seize opportunities and weather the markets. Leasing keeps your capital in the business, whilst allowing you to benefit from the new copier hardware that you need.
How will a photocopier lease help me to simplify budgeting?
Document printing, scanning and management is an ongoing cost for most businesses, a lease agreement levels out expenditure and makes budgeting and forecasting much simpler. Spreading spend over a lease period also helps to improve cash flow by reducing the number of large, infrequent capital expenditure projects.
Can I lease a copier if I'm using other types of financing in my company?
Leasing is a totally separate arrangement from existing credit facilities, such as your bank overdraft; as such it provides a valuable additional credit line for many companies. Leasing is a great choice for capital equipment like copiers.
Is it better to buy or lease photocopiers?
Ultimately it has to be about what's right for your business. In our view, buying capital I.T. equipment outright is not a good use of cash. This is not an asset which will appreciate in value, by structuring the copier in to a lease you're turning a capital item in to a operational cost, combined with the tax efficiency of leasing and the opportunity value of keeping cash in the business - leasing is usually the best option.
How do I lease a photocopier machine?
We make this part incredibly easy for you. You don't need to deal with finance companies or lengthy application forms. Once we've agreed on the best photocopier for you, we'll put everything together, including the lease paperwork, ready for your approval. Once you're happy we handle submitting everything and you'll have your copier machine in a few days.