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Take Control of Your Office Copy & Print

Could printing costs be harming your profits?

HP PageWide Color MFP

Contents

Printing can cost much more than you might think. Many companies are spending far more than they need to on printing. Making a few simple changes to the way you put ink to paper can help you make considerable savings and make your budget go further. When your print costs aren’t managed, you risk being left in the dark on how much you are really spending and can find it much harder to budget. Read on to learn more about how you cut your printing costs considerably without compromising the efficiency of your operations.

Why you could be spending more than necessary

Managing supplies in-house

Toner management can be one of the biggest headaches for budget-conscious businesses. When no-one is specifically tasked with ordering print resources, you could be ordering toners when there are already some on your premises or on their way to your office. Toner cartridges can be incredibly expensive, and vast sums can be lost when your money is tied up in resources that you can no longer use because you have upgraded your printing devices. Ordering more cartridges than you actually need can have a considerable impact on your bottom line, consuming funds that would be better spent elsewhere.

Wasting time on hunting for toner

The amount of time your staff spend on looking for and ordering toner can also be excessive. Whilst your team members are focussing on this, they could be carrying out more essential business duties. It’s vital that we don’t underestimate how valuable a commodity time is. Businesses need to take steps to ensure they don’t run out of toner or buy more than they actually need. Toner management services can help you avoid many of the problems that come with sourcing toner.

How managed services can reduce headaches

When you use quality toner management services, you can rest assured that you’re ordering products from reputable manufacturers and can get a quick fix in place if something goes wrong. Toner management services can also help you avoid problems with faulty toners, and enhance your productivity. You won’t have to worry about running out of toner or being unable to print, and you don’t need to fret about a member of staff ordering the incorrect cartridge for and causing damage to your device. Another benefit is that your team won’t be tied up in troubleshooting when they have other pressing matters to attend to.

Reduce print costs with managed print services

Companies that offer managed print services are automatically alerted when you are running out of toner. As soon as they receive the notification, they will send the right type of replacement cartridge out to you, helping you avoid wasting time and money. In the unlikely event that your replacement cartridge is faulty, a service technician will come straight out to your premises, resolve any problems and provide new toner.

No need for troubleshooting

Although it may seem like print costs are rising, managed print services can make the activity of printing vastly more affordable whilst ensuring all your service and maintenance requirements are handled by experienced professionals. You won’t have to spend your time trying to troubleshoot your way to a fix and can rest assured in the knowledge that you have a highly competent team supporting you. Printers will be automatically replaced if they break down, with parts and labour also being covered. Our team will only be a phone call or message away whenever you do have a query.

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